Change Management Process (CMP)

CMP – Configuration Management for the SDSFIE

The SDSFIE standards, website, and workflows have been developed through an extensive collaborative process; however, periodic changes are necessary. A defined and accountable Change Management Process (CMP) has been established to ensure that the SDSFIE family of standards and SDSFIE Online meet requirements specified by its primary users, the Components represented in the IGG. The CMP is used to submit, evaluate, adjudicate, implement, and document suggested changes to SDSFIE.

Details of the CMP are presented below. If you need to submit a change request (CR) now, go to the SDSFIE Automated Process Portal (A/P/P).

There are four primary types of change requests (CRs) made by the Component users:

  1. Model CRs, which involve one of the data model standards – e.g., Vector or Metadata, and include:
    1. corrections to model errors (typos, grammar, missing elements)
    2. model revisions (alteration of names or definitions)
    3. model additions (“extending” the model with new elements) and deletions (“profiling” existing model elements)

  2. Tool CRs, which include:
    1. bug fixes
    2. alterations of existing functionality
    3. additions of new functionality

  3. Website CRs, which include:
    1. bug fixes, and corrections to the website content
    2. reorganization of content, and/or changes to site menu(s) or navigation
    3. change to page content or page/site functionality
    4. addition or deletion of content or page/site functionality

  4. Data Quality and Raster CRs, which refer to the SDSFIE-Q and SDSFIE-R standards documents:
    1. corrections to document text (typos, grammar, missing elements)
    2. changes to the meaning of existing text
    3. additions and deletions

CMP – The Process

The Change Management Process (CMP) is a sequential set of steps for managing change in SDSFIE Data Standards and the SDSFIE Online website and tools. This process is fully described in Section 3.4.7 of the SDSFIE Governance Plan.

To ensure efficiency, in February of 2016 the IGG approved modifications to streamline the CMP, and to establish a vetting process to differentiate suggested changes that are valid Formal CRs from those that are “bug fixes”.

Bug fixes should be reported to the SDSFIE Support Contractor within SDSFIE Online WG meetings, or via the “Submit Help Desk Request” SDSFIE Online login menu item.

Formal Change Management Process – Step-by-Step Summary

Suggested changes that qualify as Formal CRs enter into the Formal CMP Process. The steps representing the entire process is summarized, with flowcharts, in the Change Management Process Help page [at top, click third icon from left] of the SDSFIE Automated Process Portal (A/P/P).

CMP – Documentation

The SDSFIE community is transitioning to a practice of storing all records of CR history within the new SDSFIE A/P/P system. If you need records in a format that is not easily produced by the SDSFIE A/P/P, please contact the SDSFIE Support Contractor directly or via the “Submit Help Desk Request” SDSFIE Online login menu item.